Services
Payroll Services
At Parr & Ibarra CPA, our licensed CPAs and payroll specialists handle payroll processing for businesses across the Dallas-Fort Worth area — including Hurst, Keller, Grapevine, and Addison — so you can focus on running your business instead of managing compliance deadlines.
We do not use a third-party payroll vendor and then hand you a report. We manage your payroll as part of a broader accounting and tax relationship, which means your payroll data is always in sync with your books, your tax filings, and your year-end reporting.
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Ways We Can Help
Our Services
We do not use a third-party payroll vendor and then hand you a report. We manage your payroll as part of a broader accounting and tax relationship, which means your payroll data is always in sync with your books, your tax filings, and your year-end reporting.
Accurate Payroll Processing
We calculate salaries, wages, commissions, bonuses, overtime, and other compensation for every pay period — weekly, biweekly, semimonthly, or monthly — and ensure every employee is paid accurately and on time via direct deposit.
Payroll Tax Withholdings and Deposits
We calculate and withhold federal income tax, Social Security, Medicare, and applicable Texas state taxes for every employee. We handle all tax deposits on the correct schedule — monthly or semiweekly depending on your deposit history — to avoid late-payment penalties.
Payroll Tax Filing
We prepare and file all required payroll tax returns on your behalf: Form 941 (quarterly), Form 940 (annual FUTA), Form W-2 (annual employee wage statements), and Form 1099 (for independent contractors). Every form is filed accurately and on time.
New Employee Onboarding
We assist with the documentation required for new hires — W-4, I-9, and direct deposit setup — and ensure new employees are added to your payroll correctly from day one.
Employee Benefits Administration
We process payroll deductions for health insurance premiums, 401(k) and retirement plan contributions, HSA contributions, garnishments, and other employee benefits, coordinating with your benefits providers as needed.
Compliance Monitoring
Payroll law changes frequently. We monitor updates to federal and Texas state labor laws, IRS withholding tables, and benefits regulations so your payroll stays compliant without you having to track every change.
Payroll Reporting
We provide clear, accurate payroll reports each pay period — including labor cost summaries, employee earnings detail, and tax liability reports — giving you the data you need to manage your business.
With Parr & Ibarra’s payroll services, you can focus on running your business while we manage the complexities of payroll, compliance, and reporting, saving you time and reducing the risk of costly mistakes.
Download our flyer here.
What Business Owners Need to Know
Payroll Compliance in Texas
Texas has no state income tax, which simplifies one layer of payroll compliance. However, Texas employers are still responsible for federal payroll tax deposits and filings, Texas Workforce Commission (TWC) quarterly wage reports and unemployment tax (FUTA/SUTA), workers’ compensation compliance, correct employee versus independent contractor classification, and timely W-2 and 1099 distribution each January.
Misclassifying a worker as an independent contractor when they should be an employee is one of the most common — and costly — payroll mistakes Texas business owners make. The IRS and TWC both audit classification decisions, and the penalties include back taxes, interest, and fines. Our team reviews your worker classification as part of every new payroll engagement.
Who We Work With
Our payroll clients include small businesses, professional service firms, restaurants, construction companies, healthcare practices, non-profits, and growing companies across the DFW area that need reliable, compliant payroll without the overhead of managing it internally.
Our Payroll Process
Discovery
We review your current payroll setup, employee count, pay schedules, benefits structure, and any outstanding compliance issues.
Setup
We establish your payroll file, verify employee data, confirm deposit schedules, and coordinate with your benefits providers and bookkeeping workflow.
Processing
We run payroll on your schedule, handle all tax deposits, and deliver employee payments via direct deposit.
Filing
We prepare and file all required federal and state payroll tax returns on your behalf throughout the year.
Reporting and Review
We provide payroll reports each period and flag any compliance issues, classification questions, or year-end considerations as they arise.
Most payroll software platforms and national payroll vendors process transactions — they do not provide advice. When a question arises about worker classification, a garnishment order, a payroll tax notice from the IRS, or the tax implications of adding a new benefit, a payroll vendor cannot help you. A licensed CPA can.
At Parr & Ibarra, payroll is not a standalone product. It is part of the same relationship that includes your bookkeeping, tax planning, and business advisory services. That integration means fewer hand-off errors, tighter compliance, and a single team that understands your complete financial picture.
Frequently Asked Questions
Knowledge Center
What is the penalty for late payroll tax deposits in Texas?
The IRS applies a tiered penalty for late federal payroll tax deposits: 2% if one to five days late, 5% if six to fifteen days late, 10% if more than fifteen days late, and 15% if the deposit is not made within ten days of the first IRS notice. These penalties apply on top of any interest that accrues. Staying on the correct deposit schedule is one of the most important things a business owner can do to avoid unnecessary IRS exposure.
How do I know if my workers should be employees or independent contractors?
The IRS uses a multi-factor test based on behavioral control, financial control, and the nature of the relationship. Texas employers who misclassify employees as contractors face back payroll taxes, interest, and penalties from both the IRS and the Texas Workforce Commission. If you are uncertain about a worker’s classification, we can review the relationship and give you a clear answer before it becomes a problem.
Can you take over payroll from our current provider?
Yes. We handle payroll transitions regularly. We will request your historical payroll data, verify year-to-date figures for every employee, and ensure continuity so there is no disruption to your team’s pay schedule.
Do you handle payroll for businesses with employees in multiple states?
Yes. Multi-state payroll requires registering in each state, withholding the correct state taxes, and filing returns in each jurisdiction. We handle multi-state payroll for DFW-based businesses with employees or locations outside Texas.
What records do I need to keep for payroll compliance?
Federal law requires employers to retain payroll records for at least three years and tax records for at least four years. This includes employee W-4s, I-9s, time records, pay stubs, and tax filings. We maintain organized records for all payroll clients as part of our service.
More FAQs here.
Contact Us
Ready to Hand Off Your Payroll?
Parr & Ibarra CPA serves businesses across Hurst, Keller, Grapevine, Addison, and the surrounding DFW area.
Made up your mind and looking to get things moving? Submit an RFP.
